Job description

• Role: Admin
• Scope: International expansion for NetRate Orbit in the Indian market.
• Level: Junior/medior
• Location: Lucknow, India
• Timing: ASAP

We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel. To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail-oriented.

Responsibilities

• Answers the telephone and provides exceptional customer service to internal and external customers.
• Drafts reports and correspondence.
• Orders supplies and equipment; maintain service contracts on office equipment.
• Attends meetings and takes meeting notes.
• Liaises with internal and external units to carry out job tasks.
• Assists managers and supervisors in developing policies and procedures.
• Provides front desk coverage as needed for backup.
• Ensures travel authorizations, accommodations, and conference registrations for employees.
• Audits/processes travel expense claims.
• Handles mileage reimbursement requests for supervision travel.
• Performs tracking and distributes monthly travel reports.
• Maintains accounts payable and accounts receivable records.
• Solves problems associated with vendors regarding shipments, billing, and statements.
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, and purchase requisitions, and ensures proper procedures for paying service providers, consultants, and contractors.
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
• Handles administrative tasks for faculty searches and staff recruiting.
• Oversees department hiring procedures.
• Handles event planning for meetings, professional development, and other department initiatives.
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent.
• A degree in business administration or a relevant field is preferred.
• At 1 year’s experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• A proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.