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Admin

Admin

Job description
  • Role: Admin
  • Scope: International expansion for NetRate Orbit in the Indian market.
  • Level: Junior/medior
  • Location: Lucknow, India
  • Timing: ASAP

We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel. To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail-oriented.

Responsibilities

  • Answers the telephone and provides exceptional customer service to internal and external customers.
  • Drafts reports and correspondence.
  • Orders supplies and equipment; maintain service contracts on office equipment.
  • Attends meetings and takes meeting notes.
  • Liaises with internal and external units to carry out job tasks.
  • Assists managers and supervisors in developing policies and procedures.
  • Provides front desk coverage as needed for backup.
  • Ensures travel authorizations, accommodations, and conference registrations for employees.
  • Audits/processes travel expense claims.
  • Handles mileage reimbursement requests for supervision travel.
  • Performs tracking and distributes monthly travel reports.
  • Maintains accounts payable and accounts receivable records.
  • Solves problems associated with vendors regarding shipments, billing, and statements.
  • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, and purchase requisitions, and ensures proper procedures for paying service providers, consultants, and contractors.
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
  • Handles administrative tasks for faculty searches and staff recruiting.
  • Oversees department hiring procedures.
  • Handles event planning for meetings, professional development, and other department initiatives.
  • Performs other related duties as assigned.

Requirements

  • High school diploma or equivalent.
  • A degree in business administration or a relevant field is preferred.
  • At 1 year’s experience in administrative services or related fields.
  • Additional education, certifications, or experience is advantageous.
  • Understanding accounting principles and bookkeeping software may be required.
  • Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
  • Exceptional verbal and written communication skills.
  • A proactive, organized approach to multitasking.
  • Strong leadership and interpersonal skills.
  • Professional appearance, courteous manner, and clear, friendly phone voice.

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